Human Resources Assistant – SEA

L.E.K. Consulting is a global management consulting firm that uses deep industry expertise and rigorous analysis to help business leaders achieve practical results with real impact. We are uncompromising in our approach to helping clients consistently make better decisions, deliver improved business performance, and create greater shareholder returns. The firm advises and supports companies from around the globe that are leaders in their industries – including the largest private and public sector organizations, private equity firms, and emerging entrepreneurial businesses. Founded over 35 years ago, L.E.K. employs more than 1,600 professionals across the Americas, Asia-Pacific, and Europe. For more information, go to www.lek.com.

Position Overview:

The SEA HR Assistant will collaborate with and support the SEA Talent team to ensure our people processes – including recruiting, allocations, training, performance reviews, and HR operations – run smoothly, effectively, and efficiently.

This position will be in L.E.K.’s Mumbai office.

Key Relationships:

• Directly reports to: SEA Talent Manager, Staffing Manager
• Dotted line: SEA Head of Talent
• Additional reporting relationships: SEA partners and staff, who are located across the Singapore and Mumbai office locations

Major Responsibilities:

The major responsibilities of the HR Assistant role will focus upon, but may not be limited to, the following activities:

• Allocations support

-        Provide support on SAP and ensure it is up to date with the latest allocation

-        Support SEA Staffing Manager with coordination as and when necessary

• Performance review evaluation support

-        Case reviews: administer the case review process to ensure all case reviews are triggered and completed within 1 week of case ending

-        Summary reviews: administer the summary review process to ensure all case reviews are delivered prior to the summary review round table; organise summary review meetings

-        Support with scheduling of roundtables as well as review delivery meetings

-        Preparation of compensation letters

• Talent lifecycle support

-        Maintain the LEK HR system (SeLEK.t HR) and ensure it is up to date with the hiring’s and people movements

-        Recruiting – interview process: assist in scheduling interviews for all potential candidates; ensure all branding material is prepared ahead of campus recruitment and for interview day (e.g. Interviewer profiles)

-        New employees: Preparation of offer letters for all new employees; ensure new employees are properly set up and high data integrity our systems (e.g., SelektHR, SAP)

-        Resignations: manage the resignation process (e.g., returning of passes, deactivation of benefits, schedule exit interview)

• Operational support

-        Manage all insurance-related issues for employees (e.g. claims, initial sign-up, etc.)

-        AMEX enrolment

-        Organisation and scheduling of all key Talent events (e.g. training sessions)

Candidate Requirements:

• Strong organisational skills and the ability to prioritise multiple tasks in a face-paced environment
• Excellent interpersonal skills; approachable and possessing the ability to build strong relationships both internally and externally
• Ability to collaborate effectively with the team
• A passion to learn and excel
• A high level of professionalism, enthusiasm, and a positive team player

Candidate Qualifications

• 1-2 years of experience in the field of Human Resource Management
• Basic understanding of concepts of Human Resource Management
• Previous experience in a professional services environment, with experience at a consulting/ advisory firm preferred but not necessary
• Track record of effectively collaborating with others
• Effective written and oral communications skills
• Familiarity and experience with Excel